AI Transparency & Data Usage

Effective Date: June 11, 2026

At DeepChatBI, we are committed to transparency regarding how artificial intelligence (AI) is used within our platform and how customer data is collected, processed, and protected.

This page explains our AI practices, data usage principles, and compliance commitments, including our adherence to the Google API Services User Data Policy.

1. AI Transparency

DeepChatBI uses artificial intelligence to help merchants and marketers analyze performance data, identify opportunities, generate recommendations, and automate reporting workflows.

Our AI-powered features may include:

  • Marketing performance analysis
  • Campaign optimization recommendations
  • Profitability and attribution insights
  • Inventory and SKU-level opportunity detection
  • Automated summaries and reports
  • Natural language analytics and decision support

AI is designed to assist users in making informed decisions and improving operational efficiency.

2. AI Models & Providers

DeepChatBI may utilize one or more third-party AI and machine learning providers to deliver AI-powered functionality.

Examples of providers may include:

  • Anthropic (Claude)
  • OpenAI
  • Google
  • Other comparable AI service providers

The providers used by DeepChatBI may change over time as our services evolve.

Core Principles

Regardless of provider, DeepChatBI applies the following principles:

  • Customer data is used solely to provide requested services
  • Customer data is not used by DeepChatBI to train generalized AI models
  • We do not intentionally permit AI providers to use customer data for model training where contractual controls are available
  • AI processing is performed only as necessary to deliver platform functionality

3. AI Data Minimization

DeepChatBI follows a data minimization approach when using AI services.

Only the minimum amount of information necessary to generate insights, recommendations, summaries, or reports is shared with AI providers.

Where appropriate, information may be:

  • Aggregated
  • Filtered
  • Anonymized
  • Transformed into summarized formats

Raw advertising and analytics data is not unnecessarily transmitted to AI providers.

4. Data Usage

With user authorization, DeepChatBI may access and process data from connected platforms, including:

Advertising Platforms

Examples include:

  • Google Ads
  • Meta Ads
  • TikTok Ads
  • Other advertising platforms supported by DeepChatBI

Data may include:

  • Campaign performance metrics
  • Ad spend
  • Clicks
  • Impressions
  • Conversions
  • Revenue attribution information

Analytics Platforms

Examples include:

  • Google Analytics 4
  • Shopify analytics
  • Other analytics and commerce platforms

Data may include:

  • Website traffic
  • Conversion events
  • User behavior metrics
  • Product performance metrics

How We Use Data

We use customer data to:

  • Analyze performance trends
  • Identify optimization opportunities
  • Generate recommendations
  • Produce dashboards and reports
  • Support attribution analysis
  • Improve platform functionality
  • Deliver AI-powered insights requested by users

We only process data necessary to provide our services.

5. Google API Limited Use Compliance

DeepChatBI's use of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

We do not:

  • Sell Google user data
  • Use Google user data for advertising purposes
  • Transfer Google user data to data brokers
  • Use Google user data to develop, improve, or train generalized AI or machine learning models

Google user data is used solely to provide user-facing features and functionality explicitly requested by users.

6. Data Sharing & Third-Party Processing

DeepChatBI may engage trusted service providers to assist in delivering our services.

Examples may include:

  • Cloud infrastructure providers
  • AI service providers
  • Database providers
  • Monitoring and security providers

When data is shared:

  • Access is limited to what is necessary to perform the service
  • Providers act as data processors, not data owners
  • Providers are required to maintain appropriate security safeguards
  • Data is not sold or shared for unrelated commercial purposes

7. Human Oversight

AI-generated outputs are intended to support user decision-making.

Users remain responsible for evaluating, approving, and implementing recommendations generated by DeepChatBI.

Unless explicitly authorized by the user, DeepChatBI does not make irreversible business, financial, or advertising decisions on behalf of customers.

AI recommendations should be considered advisory in nature.

8. Infrastructure & Hosting

DeepChatBI uses secure cloud infrastructure providers to host and process customer data.

Customer data may be stored and processed using infrastructure operated by trusted service providers and other vendors utilized to support the platform.

All infrastructure providers are required to maintain appropriate security, confidentiality, and operational safeguards.

9. Data Security & Retention

DeepChatBI implements industry-standard security practices designed to protect customer data.

Security measures may include:

  • Encryption in transit
  • Encryption at rest
  • Access controls
  • Authentication mechanisms
  • Security monitoring and logging
  • Least-privilege access policies

Data is retained only as long as necessary to provide services, comply with legal obligations, resolve disputes, or enforce agreements.

10. User Control & Data Rights

Customers maintain control over their connected accounts and data.

Users may:

  • Revoke platform access permissions at any time
  • Disconnect integrations
  • Request deletion of customer data
  • Stop using DeepChatBI at any time

To request data deletion or inquire about data handling practices, please contact:

info@deepchatbi.com

11. AI Output Disclaimer

AI-generated insights, forecasts, recommendations, summaries, and reports are generated using available data and predictive models.

Although DeepChatBI strives to provide accurate and useful information:

  • AI outputs may contain errors
  • AI outputs may be incomplete
  • Predictions may not reflect future outcomes

Users should independently evaluate recommendations before making business, advertising, operational, legal, or financial decisions.

12. Compliance

DeepChatBI is committed to complying with applicable laws, regulations, and platform requirements relating to privacy, data protection, and AI transparency.

This includes compliance efforts relating to:

  • Google API Services User Data Policy
  • Applicable privacy and data protection laws
  • Platform requirements of supported integrations and partners

We are committed to maintaining transparent, responsible, and privacy-conscious AI practices as our platform evolves.